Are you ready to take charge of your organization’s game? If you’re juggling reminders, to-dos, and calendar events scattered all over the place, or if you’re looking to transition from a traditional paper planner to a digital one, I’ve got your back. Here, we will review the top 5 best digital planners on the market.
So, are you excited to discover your next digital planner and finally bid farewell to the paper clutter? Let’s dive in and embark on the journey to enhanced organization!
What Are The Best Digital Planners for 2024?
Let’s dive into the exciting world of 2024, where digital planners are all the rage! We’ve got our eyes on five cool contenders: Monday, Motion, Trevor, Sunsama, and Akiflow.
Monday.com: Hold up, it’s not just a planner – it’s like a superhero work manager! It does everything from planning, project organizing, meeting notes, and team collaborations. If you’re into being super organized and efficient, Monday.com might be your secret weapon.
Motion: Ever wanted a planner that’s like a chameleon? Well, Motion’s got you covered. It’s all about making your planning style the star of the show. Do you want it your way? Motion says, “Sure thing!”
Trevor: Visual learners, rejoice! Trevor turns your tasks and time into colorful, easy-to-follow charts. If you’re all about planning with a pop of pizzazz, Trevor’s your go-to buddy.
Sunsama: Juggling tasks and meetings? Say hello to Sunsama, the multitasking champion. It brings tasks and meetings together like old pals, keeping your day super organized.
Akiflow: Simple and snappy – that’s Akiflow. No fancy frills, just plain and effective task management. If you’re a “less is more” kind of person, Akiflow’s simplicity might just steal your heart.
These planners are like a squad of productivity wizards, each with their special powers. Whether you’re a planning pro or just getting started, there’s a free digital planner here that’s ready to team up and tackle 2024 with you!
Ladies and gentlemen, let me introduce you to a game-changing planner redefining how we approach productivity and organization – Monday.com.
This isn’t your run-of-the-mill planner; it’s a dynamic work management platform that seamlessly blends planning, collaboration, and project management into a single, cohesive ecosystem.
Whether you’re an individual professional, a small team, a business planner or a large enterprise, Monday.com has something special to offer.
Here’s why I’m a fan of Monday.com
1. Seamless Collaboration and Project Management: Monday.com stands out for its ability to streamline teamwork and project management.
The platform’s collaborative features make it effortless to work alongside teammates, delegate tasks, and track project progress in real-time. It’s a true hub where everyone is on the same page, making coordination smoother than ever.
2. Customizable Dashboards: The beauty of Monday.com lies in its adaptability. The platform allows you to create tailored dashboards that suit your specific needs.
Whether you’re managing a marketing campaign, a software development project, or even personal tasks, you can craft a workspace that resonates with your workflow.
3. Visual Project Tracking: Visual learners, rejoice! Monday.com offers an intuitive visual interface that lets you track projects using visually engaging boards, timelines, and Gantt charts.
This feature not only simplifies project monitoring but also adds a touch of creativity to your planning process.
4. Automation for Efficiency: If you’re tired of manual repetitive tasks, Monday.com‘s automation capabilities are your new best friend.
Create automated workflows to save time, reduce errors, and ensure tasks move smoothly through your pipeline.
5. Integration Harmony: Monday.com plays well with others. It seamlessly integrates with a range of popular tools, including Google Workspace, Slack, and Trello.
This ensures your planning efforts remain connected and cohesive across various platforms.
6. Mobile Accessibility: With mobile apps available, you’re not tied to your desk. Stay updated and manage tasks on the go, making sure you’re always in control, no matter where you are.
7. Data Visualization: Monday.com doesn’t just keep your tasks organized; it turns data into insights. Visualize your project’s progress through customizable charts and graphs, aiding decision-making and strategic planning.
Individual Plan (Free Plan): The Individual plan provided by monday.com is designed with solo workers in mind.
Geared towards those who seek a simplified task list, this plan is optimal for individuals who want to manage their tasks independently. With a capacity of two members, it’s perfect for those flying solo and looking for a basic but effective task organization solution.
If you’re an individual seeking clarity in your tasks, the Individual plan has got you covered.
Basic and Standard Plans: For smaller teams of up to five members, monday.com offers the Basic and Standard plans. These plans are tailored to suit the needs of compact teams seeking efficient task and project management.
While they come with limited functionalities, they provide a practical solution for streamlined collaboration. The Basic and Standard plans differ regarding guest hosting, storage space, and key features.
Regardless of your chosen plan, an activity log is accessible, allowing you to track changes and updates. The Individual and Basic plans offer a one-week activity timeline, while the Standard plan extends this to a span of six months.
For those seeking an extended version history, the Pro and Enterprise plans offer activity logs of up to one year and five years, respectively. This feature proves invaluable for collaborative teams who wish to track changes and revert to previous versions effortlessly.
Standard Plan: The Standard plan emerges as the crowd favorite, offering various features to enhance your planning and project management experience.
Designed for teams of various sizes, it introduces a timeline view, allowing you to track tasks with time sensitivity. Additionally, the calendar view enables efficient management of upcoming projects using a visual calendar interface. The map view adds a geographic dimension to your planning.
The Pro and Enterprise plans take it a step further, introducing chart views for data visualization and a workload feature to effectively redistribute tasks among team members.
Automation and integrations are core components of the Standard plan, although they are limited to 250 actions per month for each. By upgrading to the Pro plan, you unlock the potential for 25,000 actions per month in both categories.
Integrations empower you to seamlessly connect monday.com with your existing software stack, while automation sets the stage for streamlined project management, including the ability to alert managers upon task completion.
Furthermore, the Pro plan introduces the concept of private boards, offering the convenience of selective sharing within the team.
Enterprise Plan: Tailored for companies prioritizing security and flexibility, the Enterprise Plan caters to teams of any size. This plan facilitates precise permissions management between users, ensuring granular control over who can modify permissions and share project boards.
Moreover, the Enterprise plan extends personalized onboarding and training to equip new members with comprehensive knowledge of monday.com best practices, enhancing their software navigation skills. Whether you’re a compact team or a sprawling enterprise, the Enterprise plan guarantees enhanced security measures and an efficient onboarding process.
By offering an array of plans to suit a diverse range of needs, monday.com ensures that every team, individual, and organization can harness the power of its platform to elevate their productivity and collaboration.
Final Thoughts on Monday.com
Monday.com emerges as a versatile platform, addressing diverse planning and collaboration needs. Its variety of plans caters to various scales – from solo workers to compact teams and enterprises.
For independent professionals, the Individual plan offers streamlined task management. Smaller teams benefit from the Basic and Standard plans, offering efficient collaboration and task management. The Standard plan shines with comprehensive features, including time-sensitive task tracking and data visualization.
The Enterprise plan stands out for heightened security and personalized support, regardless of team size.
With monday.com‘s integration capabilities, automation functionalities, and varied task views, it effectively elevates productivity and fosters collaboration. As a robust solution, monday.com appeals to a broad audience aiming to streamline tasks and bolster teamwork in an organized manner.
Forget about your old-school paper planner – Motion is here to change the game. It’s like your personal wizard for to-do lists, calendars, and meetings, but in a digital realm.
Motion takes your tasks and seamlessly fits them into your schedule based on due dates, task priority, and your existing calendar events.
No need to worry about changes – Motion effortlessly rearranges tasks to ensure everything is on track, even warning you if you’re overbooked.
Think of it as a tireless digital planner assistant that’s always on duty.
Here’s why I’m a fan of Motion:
Intelligent Task Scheduler: This is where Motion truly stands out. Your tasks are automatically scheduled and reshuffled, regardless of how chaotic your day gets.
Meeting Scheduler: Need a meeting? Motion finds the optimal time based on your schedule – it’s like magic.
Desktop and Mobile Apps: Motion is your companion on the go, available wherever you need it.
Projects and Kanban View: Since it’s an all-in-one app, it offers intuitive ways to organize projects and tasks through a project list or a Kanban (board) view.
Customizable Settings: You can decide if you want your tasks added to your main Outlook, iOS, or Google Calendar. Keep it updated or clean as you like.
You can grab the Individual plan for $34 a month or get your team onboard for $20 per user monthly, which includes task sharing. Motion offers a 7-day trial to test the waters.
Final Thoughts on Motion
Motion is a dream for those who want to stay productive without the hassle of constant rescheduling.
However, it’s important to note that it doesn’t sync with other task managers, so it’s best suited for those seeking an all-in-one task and schedule management solution.
Get ready to let Motion be your productivity sidekick!
In the quest for an AI-powered digital planner that doesn’t break the bank, Trevor emerges as a standout option.
If the price tags of Motion and Monday.com seem daunting, Trevor offers a wallet-friendly alternative – a budget-conscious AI scheduler and planner that streamlines your day’s planning at a fraction of the cost.
Here is what I like about Trevor:
AI-Powered Task Scheduler: Trevor’s AI engine works magic when you input a task. It predicts task durations, effectively estimating the time required. For instance, inputting “Write a draft of an article” allocated an hour, while “Walk the dog” was allotted 30 minutes. The app then suggests optimal time slots to integrate tasks into your schedule seamlessly.
Personal Learning: Opt for the Pro plan, and Trevor will evolve alongside you. The app creates a personalized AI model that adapts to your schedule. As time passes, its accuracy in estimating task durations and ideal scheduling times improves, aligning seamlessly with your routine.
Integration Capabilities: Trevor readily integrates with Todoist, Google Calendar, and Outlook Calendar. This means you can effortlessly sync your to-dos and schedules, ensuring all your planning is harmonized.
Robust Task Management: Trevor is a powerful task manager, allowing you to save and categorize to-dos within a single app. This centralized organization facilitates efficient tracking of tasks.
Effortless Task Decisions: While the app doesn’t autonomously add tasks to your calendar, its AI-driven tools significantly ease the process by providing automated insights for task allocation.
Considerations: The app, nurtured by a small two-person development team since its inception in 2016, might introduce new features at a gradual pace. Additionally, there’s currently no mobile app available.
Trevor extends a free plan that enables connectivity to one Todoist account and one calendar. It offers unlimited basic AI-powered time blocking.
To unlock advanced features and benefit from personalized AI learning, upgrading to the Pro plan costs just $4 per month or $30 annually.
Final Thoughts on Trevor AI
Are you seeking an AI-powered planning app that respects your budget? Look no further than Trevor.
This budget-friendly gem has your back, offering seamless integration of AI-powered scheduling and planning without straining your wallet.
Presenting Sunsama, the digital daily planner designed to declutter your planning process and keep you focused on your tasks. In a world overflowing with distractions, Sunsama takes a different approach, providing you with a single checklist for the day in a distraction-free format.
While Sunsama doesn’t automate task scheduling, it excels at consolidating various sources – from calendar appointments and emails to Slack messages and to-do list apps – into one unified place. This amalgamation allows you to compile a shortlist of tasks for the day effortlessly.
The brilliance of Sunsama lies in its approach to task time allocation. It prompts you to estimate the time required for each task, calculates the total time needed, and then compares it with your available daily time. This feature empowers you to eliminate non-priority tasks and optimize your schedule for achievable success.
Here is what I like about Sunsama:
Guided Planning Process: Start your day with Sunsama’s guided planning routine. The steps are simple: Review your feeds, add tasks, allocate time, prune non-essentials, sequence tasks, and if needed, slot them into your calendar. This results in a straightforward, consolidated list of your day’s tasks.
Distraction-Free Environment: Sunsama embraces minimalism, presenting you with a clean interface free from an overwhelming array of menus and buttons. Once you’ve compiled your daily task list, you can immerse yourself in Focus Mode. This mode displays only your task list and daily calendar, minimizing the need to navigate multiple apps and enabling you to focus solely on task completion.
Realistic Time Management: By assigning time estimates to tasks and setting a designated work stop time, you gain a practical perspective on your day’s capacity. This pragmatic approach prevents overloading yourself and safeguards against feeling overwhelmed.
Daily Shutdown Ritual: Sunsama encourages a daily shutdown ritual at the end of your workday. This practice involves reviewing your accomplished tasks – a notable motivational boost – and rescheduling any unfinished items. With the reassuring prompt, “You’re done!” you can bid farewell to your computer with a sense of closure.
Cross-Platform Accessibility: Although Sunsama primarily caters to desktop users, a companion mobile app ensures you can stay aligned with your task list on the go, enhancing your adherence to your schedule.
However, note that Sunsama does not automatically schedule tasks.
Experience the benefits of Sunsama at $20 per month. To dive in with confidence, a 14-day free trial is available.
Final Thoughts on Sunsama
Sunsama is an invaluable tool for individuals seeking efficient self-planning with minimal distractions. It’s especially beneficial for those prone to deviating from their course due to app diversions. By offering a streamlined task list in a distraction-free space, Sunsama empowers you to focus on what truly matters – your tasks, your productivity, and your success.
Introducing Akiflow, an emerging digital daily planner app designed to streamline your schedule by consolidating tasks from diverse sources. It harmonizes Google apps, task managers, calendars, and over two thousand other applications into a single feed. This empowers you to strategically manage your day with a comprehensive overview of everything demanding your attention.
Although Akiflow doesn’t boast extravagant AI-driven features, it excels as a pragmatic solution tailored to the needs of busy professionals seeking efficient task management across multiple apps and sources.
Here’s what sets Akiflow apart:
Seamless Integrations: Akiflow seamlessly integrates with a plethora of tools, including Google suite, Zoom, Todoist, Asana, Trello, and Zapier – allowing connections to over 2000 other applications. This integration prowess ensures that your entire digital landscape converges into a single, organized feed.
Distraction-Free Environment: The app provides a singular feed encompassing incoming tasks, events, requests, and messages. This enables effortless drag-and-drop into your calendar, streamlining your daily and weekly planning process.
Effortless Task Entry: Akiflow prioritizes speed by offering keyboard shortcuts and a command bar accessed with a simple “forward slash” (“/”). This feature expedites task addition, minimizing time spent on manual entries.
Mindful Daily Shutdown: Akiflow encourages intentional time management, prompting users to finish their tasks and finish the day at a reasonable time. The daily shutdown reminders facilitate a productive work-life balance.
However, it’s important to note that Akiflow doesn’t automatically schedule tasks using AI-based algorithms.
Additionally, the price point might be a deterrent for casual users, making it more suitable for busy professionals juggling numerous tasks and requests daily.
The Premium plan of Akiflow is priced at $25 per month. You can get the price down to $15 per month is if you choose the Yearly payment. A 7-day free trial offers an opportunity to explore its capabilities before committing.
Final Thoughts on Akiflow
Akiflow presents a straightforward remedy for individuals grappling with information overload from diverse sources. If you’re seeking a unified platform to manage your responsibilities, Akiflow’s consolidation approach holds substantial value.
It’s particularly appealing to those who prioritize autonomy over hand-holding features, making it a compelling choice for professionals who desire efficient task management without the complexities of AI-based alternatives.
1. What tools do I need to use a digital planner?
To use a digital planner, you typically need a device like a computer, tablet, or smartphone and an internet connection. Many digital planners are available as web applications or mobile apps. Some may also offer desktop applications for offline access. Additionally, a stylus or digital pen can be helpful for handwriting notes if your device supports it.
2. Why Use a Digital Planner?
Digital planners offer several advantages over traditional paper planners. They provide real-time syncing, accessibility across devices, integration with other tools, and the ability to collaborate with others. They also allow for easy reorganization of tasks, customization, and often come with features like reminders and notifications.
3. Are digital planners worth it?
Yes, digital planners can be worth it for many individuals. They can greatly enhance organization, streamline task management, and increase productivity. A digital planner can be a valuable investment if you value features like real-time updates, automated reminders, and the ability to access your online planner from anywhere.
4. Where can I shop for digital planners?
You can find digital planners on various platforms, including online marketplaces, dedicated websites of planner creators, and app stores. Some websites offer daily planner templates that you can download and use with applications like Microsoft OneNote or GoodNotes. Look for trusted sources to ensure the quality and functionality of the digital planners.
5. What about digital planning apps?
Digital planning apps are software applications designed to create and manage digital planners. These apps offer various features such as customizable planner templates, organization tools, handwriting support, and integration with other software. Some popular digital planning apps include GoodNotes, Notability, OneNote, and Evernote.
6. What else do I need for digital planning?
Aside from a device and internet connection, you might find a stylus or digital pen beneficial if you prefer handwriting. Some digital planners offer PDF annotation features, so a stylus can mimic the experience of writing on paper. Additionally, if you choose a digital planning app, ensure your device’s operating system supports it. If you plan to use a tablet, consider a screen protector to reduce writing friction.